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Coronavirus | Information for Students

Last updated: 11 May 2021

We really appreciate your continued efforts and support which has been integral to keeping the UWTSD community safe.

Please continue to observe this guidance to help safeguard our UWTSD community and remember our three main principles:

  • Social distancing
  • Face coverings
  • Hand-hygiene

UWTSD would like to thank you for your hard work.

International Students - Travelling from outside the UK (Updated on 11 May 2021)

New Travel Arrangements for arrivals in UK

You must complete a passenger locator form online before you arrive in the UK. It’s free to submit the form.

Fill in your passenger locator form

Travel from or through a RED list country 

https://www.gov.uk/guidance/transport-measures-to-protect-the-uk-from-variant-strains-of-covid-19#red-list-travel-ban-countries 

We recommend that if you are from a red list country you continue your studies online from home and do not seek to travel. If you are a new student, we strongly recommend that you do not yet book any travel and seek further advice from the University closer to the start of your course (we would recommend 12 weeks before the planned start date of your course). If you do plan on travelling from or through a red list country, please be aware that you will be expected to Quarantine for 10 days in a UK Government approved hotel and will have to cover all costs relating to this. Please do contact us to discuss options: covid-19@uwtsd.ac.uk 

https://www.gov.uk/guidance/booking-and-staying-in-a-quarantine-hotel-when-you-arrive-in-england

British Nationals, Irish Nationals or those with residence rights in the UK.

If you are a British National, Irish National or hold residence rights in the UK (e.g. Indefinite Leave to Remain or EU Pre-settled or Settled status) and are traveling from or have been in or transiting through any of the countries named on the UK Red list of countries you will be required to quarantine in a government approved hotel for 10 days upon arrival in the UK. You will not be permitted to transit to Wales from other parts of the UK until you have completed this quarantine.

https://www.gov.uk/guidance/booking-and-staying-in-a-quarantine-hotel-when-you-arrive-in-england

All Other Nationalities

If you are not a British national, Irish National nor hold residence rights in the UK and are seeking to travel from or have been in or transited through a country on the UK Red list of countries in the 10 days prior to travel you will refused entry to the UK.

Countries Not on the Red List

If you are an international student travelling from any other country you will be required to follow the Welsh government advice in place in regards to self isolation. This means you will need to:  

  • Provide your journey and contact details by completing a passenger locator form prior to travel)
    (This can be done electronically prior to arriving in Wales and you may be requested to present these details at your point of arrival.) 
  • Have proof of a negative coronavirus (COVID-19) test, taken no more than 72 hours before departure (Pre Departure Test – PDT)
  • Quarantine for 10 days in University accommodation.
  • Take a coronavirus (COVID-19) test on or before day2 and on or after day 8 of quarantining (Everyone aged 5 and above). 

 

All international travellers (including all international students) must present a negative COVID-19 test result taken up to 72 hours prior to departure. International travellers who fail to present such evidence may be denied boarding by their airline and on arrival in England will be subject to an immediate fine of £500 if they fail to comply with the new regulations on pre-departure testing. 

In addition, all international passengers will still be required to fill in a passenger locator form and be subject to national lockdown restrictions. 

Self-isolation support for students travelling internationally to Wales 

When you travel internationally to Wales, you will need to self-isolate for 10 days in dedicated self-contained UWTSD accommodation. You will receive a welcome pack in your room on arrival that will include bedding, basic kitchen essentials and groceries. 

It is a legal requirement for international arrivals to isolate on arrival. International students are required by law to isolate for 10 days at UWTSD dedicated self-contained accommodation. The self-contained accommodation will include private bathroom facilities for your personal use.   

If you leave your self-contained accommodation you could be breaking the law and may be subject to a fine or criminal prosecution.  

We are ready to welcome and support you. If you have any questions please email:

Covid-19@uwtsd.ac.uk

UWTSD support for international travellers

Students will need to consider bringing enough clothes for 10 days to quarantine as there will be no access to washing machines for the first 10 days.  

The Accommodation team will: 

  • Provide accommodation in isolation bubbles in groups of students that have the same arrival date 
  • Where possible provideen-suite accommodation  
  • Provide a welcome pack to include information on the Student Hwb, Campus Security, IT Service Desk information and how to connect to Wifi
  • Provide 2 sets of bedding and arrange to collect laundry after 10 successful days of isolation
  • Arrange, should students wish longer term accommodation until the end of the semester if there is availability
  • We will arrange travel to your private accommodation following the completion of your quarantine, if required

The Catering Team will: 

  • Providea meal for arrival and any other meals up until a food delivery can be arranged. This could include pasta, rice or noodles, fruit, bottled water, flapjack or protein bar, bread, milk, tea, coffee but food type will compliment the arrival time. This will be left in packs in kitchens within the halls 
  • Provide a list of local hot food delivery outlets as well as advice and guidance on how to order shopping online – again, to be delivered to halls
  • After isolation ends ensure students have all the information needed to use on site catering facilities should the stay extend beyond 10 days

The Facilities Team will: 

  • Provide cleaning equipment and advice on how to use your communal space whilst reducing the risk of any cross contamination
  • Provide students with crockery and cutlery and the means to keep these clean
  • Provide parcel delivery service where we have ability to contact students
  • Provide a weekly collection of rubbish outside of your flat door
  • Provide a check in call to ensure students have the opportunity to raise any issues linked to accommodation or wellbeing
  • Provide a cleaning service of the areas outside of your accommodation and a full deep clean of all areas within your accommodation after 10 days of successful isolation
  • Provide a 24/7 emergency contact service for all students
  • Provide advice and guidance of how to successfully isolate within your halls
  • Help provide you any sanitary items you may have forgotten as well as a stock of toilets rolls to see you through the duration of your isolation

We ask students to: 

  • Strictly follow the advice and guidance given around your isolation period
  • Ensure you follow the guidance on living in halls whilst isolating
  • Report to us as soon as possible should you show any symptoms of the virus 
  • Ensure you provide us with contact details in order we reach you quickly should we need to
  • Ensure you keep your accommodation clean and tidy and leave it as you find it
  • Enjoy your stay and let us know if there is anything we can do to make your stay as comfortable as possible
When can I expect to return to working on campus?

The return to blended learning for the summer term means that some programmes may return to on campus delivery from 12th April. If there are any changes to the delivery of your programme, your programme team will be in touch.

We want to reassure you that the health and wellbeing of our University community remains our number one priority. The return to campus will be managed in a phased, planned and structured way, with prioritisation for in-person delivery of certain courses and on-campus services and this will be kept under constant review.

In the meantime, access to the buildings and campuses remains restricted and you should make sure that you align your time on campus with your timetable.

What measures have been put in place to make studying on campus safe and what is expected of me as a student?

The University has carried out comprehensive risk assessments to ensure the safety and wellbeing of staff and students and has put in place a range of measures and controls to ensure a safe working and learning environment.

These include measures to support vulnerable staff and students, physical distancing, enhanced hygiene and cleaning, for example:

  • increased signage across our campuses reminding you of social distancing requirements
  • markers on the floor, inside and outside
  • a one-way system and wherever possible, there will be one way in and one way out of our buildings
  • limiting seating and numbers of people who can be in certain rooms and spaces.

The University requires that face coverings are used by staff, students and visitors in indoor public spaces (e.g. corridors, communal areas and libraries), teaching spaces and in outdoor spaces where social distancing is difficult. In addition, for those programmes of study which include a practical element the University has, where appropriate, undertaken a review of risk assessments and as necessary, introduced additional measures such as enhanced social distancing requirements.

If you are studying on campus, wearing a face covering, washing your hands and keeping a safe distance are the most effective actions you can take to stay safe. You will be required to follow these important safety measures even if you have received a negative test or have been vaccinated. Please watch this short video on returning to campus, which outlines the Covid measures in place to safeguard our staff and students.

Testing and booking a test

The University is strongly encouraging staff and students to engage in the twice weekly testing programme which is being offered and run by the University or in the case of our Cardiff based programmes in partnership with the University of South Wales. This is to reduce the risk of anyone who is asymptomatic but carrying the virus, unintentionally infecting other staff members and students.

Staff and students can book an asymptomatic test at one of the University’s testing centres here. Please book your test before you return to working on campus.

Buildings and work spaces

All buildings have a one-way system to manage the foot traffic throughout. You should follow these to and from your destination and only visit the spaces that you need to for your learning. All classrooms and communal spaces have been socially distanced to 2m and if there is no mechanical ventilation, we will ensure the windows are open. You can find your one-way system to help you plan your way through the buildings before you arrive.

Your cleaning and site operative team will ensure all used spaces are deep cleaned through misting after every use. They do this wearing full PPE using chemicals that ensure your safety. You should not enter a space if it is being cleaned and you should only use a teaching space that you know has been booked for you or if it is your allocated office.

The team will also ensure all high touch points are disinfected throughout the day and all WCs are cleaned. You should still maintain your own personal hand hygiene and avoid touching your face in between hand washing.

There are sanitisers on at least every entrance and exit and all rooms will have biodegradable surface wipes so you can keep your equipment and work space clean through the day.

Any shared spaces, such as IT Suites or open PC areas have been socially distanced and there is signage ensuring users wipe items down before and after use.

 

Catering facilities

The catering team will be ready to serve you through the Blasus App. You can download yours here for Apple devices and here for Android. We are currently only permitted to serve take away, and will look to introduce outdoor seating areas when the guidance permits.

Check the ‘access to facilities’ tile on the Hwb for more information.

Toilets/kitchens/lifts

All toilet rooms have been assessed and social distancing measures have been applied. There will be no use hand driers in the toilets until the guidance is clearer. Paper towel dispensers are installed in every toilet, helpful to use to open doors and minimise contact with surfaces. The number of people allowed in the toilet at any one time is dictated by the number of cubicles.

There should only be one person using a lift at any time with signage on site to remind all users of this.

Emergency procedures

We will continue to test the fire alarms each week. In the event of an alarm lasting more than 15 seconds you must evacuate to the assembly point for the building. All students are responsible for familiarising themselves with their nearest fire exits and where the assembly point is for the building they are in.

It is accepted that there will be little chance to maintain a social distance during an evacuation, so ensure you try your best and immediately distance upon exiting the building, we would encourage you to wear your mask in this situation.

Use of photocopiers and printers

The printing facilities are available for use, and again these are accessible to many. There are alcohol wipes near every printing station and you should use these before and after use. You should also ensure that you sanitise or wash your hands after using them.

Will the University be issuing face coverings and other protective equipment?

Yes, you will be able to collect a single branded face covering from your nearest reception. The face covering is not PPE, but for general everyday use. PPE is available and will be considered as part of activity Risk Assessments where appropriate and in conjunction with the Health and Safety Unit.

What is the University’s policy on use of face coverings?

The University requires that face coverings are used by staff, students and visitors in indoor public spaces (e.g. corridors, communal areas and libraries), teaching spaces and in outdoor spaces where social distancing is difficult.

The University’s position as outlined above is in line with Welsh Government and Public Health guidance. The University closely monitors this guidance and this policy may change further in the future.

Based on risk, the University may also require that face coverings are mandatory in additional contexts or locations e.g. where there is closer interaction between people) Staff and students will be informed about when and where this is the case.

Please note:

  • Those with medical conditions for whom the wearing of face coverings will cause difficulty are exempt. You may want to print an exemption card or download such a card on your phone (https://www.blf.org.uk/support-for-you/coronavirus/what-should-people-with-a-lung-condition-do-now/face-coverings)
    The University is aware that face coverings cause difficulties for students with certain disabilities.  The University has worked on a range of measures in line with sector advice to maintain an inclusive learning and teaching environment for those students.
  • All students and members of staff are asked to be considerate towards everyone in our community
  • Face coverings are regarded as an additional precautionary measure in addition to adherence to current guidelines with regard to social distancing and sanitisation. Face coverings are not PPE.

For advice on how to wear a face covering, please see https://www.gov.uk/government/publications/face-coverings-when-to-wear-one-and-how-to-make-your-own/face-coverings-when-to-wear-one-and-how-to-make-your-own

I’ve been vaccinated, do I still need to adhere to ‘Covid rules’ and safety measures when on campus?

The COVID-19 vaccine is safe and effective and will reduce your chance of becoming seriously ill from the virus. However, like all medicines, no vaccine is 100% effective. There is still a small chance you could catch COVID-19 even if you’ve had the vaccine. It will also take a few weeks for your body to build up protection from the vaccine.

Even if you’re vaccinated, you may still be able to pass the virus on to others who have not yet been vaccinated. It is important that you continue to follow the rules to keep yourself and others safe.

Please continue to:

  • keep social contacts to a minimum
  • keep social distancing
  • wash your hands regularly
  • wear your face covering where required
  • self-isolate if you have COVID-19 symptoms
  • self-isolate if you have been identified as a contact by Test, Trace, Protect
  • report your symptoms or requirement to self-isolate to the University using the Staff Self Isolating Form.
  • follow the rules and regulations
How do I register my attendance when I arrive on campus?

The University has registered our buildings to enable those who have downloaded the NHS COVID-19 App to check-in when on campus. If you have access to the NHS app you should continue using both the University register and the NHS app as this will enable us to ensure that accurate and timely information is available immediately. When on campus please check-in using the QR codes displayed. The app allows you to record when you visit a venue by “checking-in” when you arrive, using the venue’s QR code. It records the time you spend at the venue without recording any personal information. You will receive an alert, if you have recently visited a venue where you have come into contact with Coronavirus.

Please note, the University does not have access to the NHS check in data which is why it is imperative that you also register your attendance in advance using the University register.

Find out more about the NHS app, information about what it does and how it protects your privacy here: https://gov.wales/nhs-covid-19-app

What should I do if I start to feel unwell when on campus?

If you develop any of the Coronavirus symptoms whilst at the University, however mild, you must:

  • Apply a face covering and return home without delay. 
  • Ensure you follow the relevant government guidance and social distance from others. Self-Isolation guidance is available here (for people living in Wales) and here(for people living in England).
  • Use the Self-Isolating Formto report details of your self-isolation and notify your programme team
  • Apply for a test here for people living in Wales and herefor people living in England.

If you remain well enough, and are able to study remotely, you may do so for the duration of the isolation period. If you become unwell and are too unwell to continue to study, you should inform your programme team that you are unwell. If you test positive for Coronavirus during this period you should let us know using the Reporting tool on the Covid Dashboard found on the Hwb.

Can I refuse to attend campus if I am concerned about studying on campus?

The University would want to facilitate a conversation to listen to any concerns you have and where possible to find ways to resolve any issues. We understand that some people may be worried and you are encouraged to ask questions and raise any concerns with your programme team in the first instance.

Testing

Our UWTSD asymptomatic test centres have reopened and are available for you to book at test before you return to campus. Your programme team will be in touch with the information about  the arrangements for online and face to face teaching on your programme.

Book a test

Can I commute/Travel to University (updated 14 January 2021)

New Travel Arrangements for arrivals in UK

The UK government has recently announced new arrangements for international travellers arriving in England. Whilst the new requirements at present only apply to international travellers arriving in England, the Welsh government is currently considering whether to introduce a similar regime for international travellers arriving directly in Wales.

The new requirements require all international travellers (including all international students) to present a negative COVID-19 test result taken up to 72 hours prior to departure. International travellers who fail to present such evidence may be denied boarding by their airline and on arrival in England will be subject to an immediate fine of £500 if they fail to comply with the new regulations on pre-departure testing.

In addition, all international passengers will still be required to fill in a passenger locator form and be subject to national lockdown restrictions.

If you are looking to return or commence their studies in the UK should ensure they comply with the above requirements. Should you require any further assistance or guidance please contact the University at iru@uwtsd.ac.uk

The Welsh Government has confirmed that travel in Wales for educational purposes is permitted which includes students travelling from other UK nations even where there are local restrictions in place. International students are also allowed to travel for educational purposes, but may be subject to quarantine on arrival.

We strongly encourage you to remain where you are if possible until you have heard from your programme team about when your in-person teaching starts.

You may wish to complete the Travel Authorisation Form for evidence that you are traveling for educational reasons.

If you are planning to return to accommodation, you need to ensure that you are tested on your return.

I am medically vulnerable or have caring responsibilities

Please email shielding@uwtsd.ac.uk if you are medically vulnerable or if you are no longer able to attend class/placement in person due to caring responsibilities, so that we can discuss with you the appropriate steps for you to continue your studies safely.

I am self-isolating and have practical needs (e.g. accessing food, medication)

If you are self-isolating, we are on hand to support you;

 Food

  • We can help to provide advice, guidance and support on how to get food and shopping whilst isolating

Medication

  • If you need to collect a one-off prescription, please see if someone can get this on your behalf and let us know if you struggle, we can help find a way to get this to you
  • For repeat prescriptions, please liaise with your pharmacy (e.g. Lloyds Pharmacy)

Check in

  • We will organise online or phone catch up sessions to check in with you and your flatmates if appropriate to do so

Money

  • There is a dedicated hardship fund available should you need it
  • We recommend you use online banking

During the Winter Break, please email Covid-19@uwtsd.ac.uk

I am feeling isolated…

We understand the continuing situation will be difficult for students. We have a wealth of support services at UWTSD as well as the Students’ Union.

Please feel free to contact your sabbatical officer.

Information about the listening and referral service during the winter break is available.

Face Covering Policy - **Updated** 29.09.2020

*** UPDATED 29.09.2020*** UWTSD face covering policy

The University requires that face coverings are used by staff, students and visitors, in indoor public spaces (e.g. corridors, communal areas and libraries), teaching spaces and in outdoor spaces where social distancing is difficult.

The University’s position as outlined above is in line with Welsh Government and Public Health guidance. The University closely monitors this guidance and this policy may change further in the future.

Based on risk, the University may also require that face coverings are mandatory in additional contexts or locations (e.g. where there is closer interaction between people). Staff and students will be informed about when and where this is the case.

Please note:

  • Those with medical conditions for whom the wearing of face coverings will cause difficulty are exempt. You may want to print an exemption card or download such a card on your phone. The University is aware that face coverings cause difficulties for students with certain disabilities.  The University has worked on a range of measures in line with sector advice to maintain an inclusive learning and teaching environment for those students.
  • All students and members of staff are asked to be considerate towards everyone in our community
  • Face coverings are regarded as an additional precautionary measure in addition to adherence to current guidelines with regard to social distancing and sanitisation. Face coverings are not PPE.

For advice on how to wear a face covering, please see the UK Government web site.

Watch the latest update on Covid measures at UWTSD


Frequently Asked Questions

Click on the sections below for the relevant FAQs

Any queries or concerns please, contact the Student Hub team on hwb@uwtsd.ac.uk or 0300 131 3030