Last Updated: 14 October 2021
From the 7th August the Welsh Government confirmed that Wales has moved to Alert Level Zero. We have welcomed students back and we are maximising in-person learning opportunities now that Covid restrictions have been eased. The health, safety and well-being of our staff remains a top priority for us. We appreciate that you and your team members may have questions and we regularly update the Frequently Asked Questions in line with the latest Welsh and UK Government guidance. We are monitoring the situation and will continue to update the information accordingly. Please check this website regularly to keep up to date with latest advice.
For staff related queries not covered by these FAQs please email Cyfathrebu-Communications@uwtsd.ac.uk
Student related queries should be directed to the Hwb firstname.lastname@example.org
Information for Managers
Working on Campus
The University would want to support staff who are working on campus. Managers should in the first instance, reiterate the measures in place to ensure a safe working and learning environment.
A number of safety measures have been implemented on campus during the pandemic and the University will continue to adopt a risk-assessed approach to ensure a safe working environment. An enhanced cleaning regime has been implemented. One-way systems are to remain in place in high-traffic areas. Limits on capacity and the number of people who can be in certain spaces will continue to be determined according to the assessment of ventilation.
Staff are also encouraged to get vaccinated, and to take regular lateral flow tests if coming on to campus. Please remind your staff to make use of our sanitation stations and to wash their hands on a regular basis. It remains important that we all continue to look after ourselves and those around us.
The University would want to facilitate a conversation to listen to any concerns staff may have and to discuss matters. The purpose of the dialogue will be to seek to understand and where possible, find ways to resolve any issues of concern in the context of the University’s clear commitment to the care and safety of staff. We have advised staff to raise any questions or concerns with their line manager in the first instance.
No, this registration procedure is no longer required.
The University will not be able to share this information as staff and student testing status is deemed to be private health data.
Working from Home
We understand that managing remote teams can bring its challenges. The University has produced some practical guidance on communicating with remote workers. You may download the guidance here.
Some helpful learning resources to support well-being, working and managing remotely have been collated in playlists on the University’s self-development toolkit – ‘MyMentor’ available here. Please contact email@example.com if you experience any difficulty gaining access.
Symptomatic testing and self-isolation
If this is when they are away from University premises inform them to:
- NOT come to the University or go to a GP surgery, pharmacy or hospital.
- Follow self-isolation guidance from government here for people living in Wales, and here for people living in England.
- Use the Staff Self-Isolating Form to report details of their self-isolation and to keep you informed of their health status
- Apply for a test here for people living in Wales and herefor people living in England.
If this is when they are on University premises inform them to:
- Apply a face covering.
- Ensure they follow government guidance and social distance from anyone else.
- Tell them to go home immediately.
- Tell them to complete the online Staff Self-Isolating Form immediately to report the suspected case.
- You should liaise regularly with your staff member, gathering any relevant information as the situation progresses and provide updates as appropriate via the Covidfirstname.lastname@example.org
A member of staff should notify you as their Line Manager if they receive a positive test result and you should then follow the procedure outlined below.
You must tell them to immediately complete or update the Staff Self-Isolating Form and you should notify your Head of Department or for academic staff, the nominated Assistant Dean for your Institute, before taking further action or communicating with others. As the manager you will then need to complete an urgent action, this is particularly critical where staff are continuing to work on campus:
- Establish the facts in as much detail as you can from the member of staff, including their recent movements and any interactions they have had with others on campus, including the date they became symptomatic and the date they were last on campus. This information will assist the Bronze team.
The University’s Bronze team will assess the situation and take any action as appropriate with respect to both staff and students. The team will consider the wider implications for staff, students, courses, buildings, halls of residences etc. You may be called into a meeting with the Bronze team along with your manager/Assistant Dean.
As the Line Manager you might be asked by the team to contact other relevant staff and ask them to go home to self-isolate and await further communication from the University. The Bronze Team will notify Public Health Wales and TTP as appropriate.
Instruct your team member to continue to follow the government self-isolation guidance and to keep you informed of their health status. You should liaise regularly with your staff member, gathering any relevant information as the situation progresses and provide updates as appropriate via the Covidemail@example.com mailbox.
If a staff member becomes ill and is unable to work as a result of COVID19, this should be recorded in the normal way as sickness absence and the University's Sickness Absence Procedure applies. They may work remotely if they are well enough and are able to do so.
We have advised staff that they should notify their line manager that they are required to self-isolate. They will also need to complete the online Staff Self-Isolating Form immediately to report that they are self-isolating.
If they remain well enough, and are able to work remotely, they may do so for the duration of the isolation period. You should liaise regularly with your staff member, gathering any relevant information as the situation progresses and provide updates as appropriate via the Covidfirstname.lastname@example.org mailbox. If they become unwell and are too unwell to continue to work, they should inform you and the normal sickness absence procedures will apply. If they test positive for Coronavirus during this period, they should notify you.
- If they are double vaccinated, then please advise them to stay away from campus until they have taken the day 2 PCR test. If negative they may return to campus but continue to take daily lateral flow tests for at least another 6 days.
- If they test positive then please advise them to follow the relevant government self-isolation guidance available here (for people living in Wales) and here (for people living in England) and follow the steps outlined in the
- If they are not fully vaccinated then they will need to self-isolate for 10 days and follow the relevant government self-isolation guidance available here (for people living in Wales) and here (for people living in England).
- Tell them to complete the Staff Self-Isolating Form to report their self-isolation. If they remain well enough, and are able to work remotely, they may do so for the duration of the isolation period. If they become unwell and are too unwell to continue to work, then the normal sickness absence procedures will apply. If they test positive for Coronavirus during this period they should notify you as their line manager and update the Staff Self-Isolating Form.
You should keep in contact with your staff member during the period of self-isolation to check on their health status. When the self-isolation period has ended, and if your staff member feels well enough to return to work, you must discuss and agree their return with the nominated Assistant Dean or Head of Department who will consult with the Bronze Team. If their return is agreed, you must carry out a return to work discussion to check that they are well enough to return to duties, and if there is any further support they need. The Return to Work Discussion Form can be downloaded here.
You should remind your staff member when they return to work, that they should continue to follow safety and hygiene guidelines provided by the University.