If you test positive for Covid-19, you will be contacted by the NHS Wales Test Trace and Protect service. You are also asked to contact the University, through your line manager (staff) or through the Student Self-Isolating Form, so that we can assist in ensuring that people you have been in contact with at the University can be identified and informed.

UWTSD is obligated to assist the NHS Wales Test Trace Protect service to help reduce the spread of Covid-19.

Anybody who is identified as having been in contact with you will not be informed of the name of the person who has tested positive but will be informed that they have been in close proximity to somebody who has tested positive. Clearly, if you wish to inform people yourself, you are free to do so.

Please keep your contact details up to date to assist us with test and trace.

Privacy Notice for Covid-19 NHS Test and Trace Data Collection

What information we collect from you and why

In order to support the NHS Wales Test Trace and Protect service, we may process personal information about you. The lawful basis for processing your information under data protection legislation is that it is required for reasons of a legitimate interest in order to reduce the spread of Covid-19 and protect the welfare and wellbeing of staff, students, visitors and the wider community.

The information we may be required to collect and share includes:

  • Name
  • Contact details, including address, postcode, telephone number and email address
  • Details of Academic Programme (Institute, Academic Discipline, Programme of Study)
  • Details of your attendance at UWTSD including dates and times of arrival/departure
  • Dates of Covid-19 tests and results (if known)
  • Whether you are self-isolating
  • Whether you are symptomatic

How we obtain your information

Personal information will be obtained via staff/students/visitors directly, our staff and student records, swipe cards, timetabling, self-reporting tool, attendance and accommodation systems.

Where we store your information

All personal information collected for test and trace purposes will be held securely by Academic Office and Human Resources in electronic form.

How we share information

Personal information will be collected and processed primarily by staff within the University and limited only to those with a legitimate need to see the data for the purposes of supporting test and trace systems, to provide support to those self-isolating, and to assess University advice, guidance and policy in relation to courses and the operation of services.

In addition, your information may be shared with the NHS Wales Test Trace and Protect service. This will only occur where it is necessary, e.g. because you have tested positive, you have contacted us to inform us that you have Covid-19 symptoms, or you have been in contact with somebody who is believed to have Covid-19. For further information on how NHS Wales Test Trace ad Protect will use your personal information please see the NHS Wales privacy notice here

How long we keep your information for Your personal data will be held in accordance with the University’s Records Retention Schedule here after which it will be securely disposed of/deleted. Personal data held for other business purposes will be kept in line with University retention schedules.

What your rights are

You are strongly encouraged to cooperate with the NHS Wales Test Trace and Protect system. You have a right to request access to your personal data, to object to the processing of your personal data, to rectify errors or omissions, erase out of date or irrelevant information, restrict and port (i.e. transfer) your personal data. To request a copy of the personal data we hold for you please contact the Data Protection Officer via foi@uwtsd.ac.uk.

How to contact us

The University’s Data Protection Officer can be contacted at:

Email: foi@uwtsd.ac.uk
Address: Data Protection Officer, Corporate Governance, Swansea Business School, Powell Street, Off High Street, Swansea SA1 1NE.

How to make a complaint

If you are unhappy with the way in which your personal data is being processed you may, in the first instance, lodge a complaint with the Data Protection Officer.

If you continue to have concerns thereafter you have the right to contact the Information Commissioner for a decision. The Information Commissioner can be contacted as below:

Helpline: 0303 123 1113
Website: ico.org.uk