Software/Hardware for Staff

At the University of Wales Trinity Saint David all IT Equipment is purchased through the Information Technology & Systems central budget.

The University has put in place a number of agreements which cover the following areas: PCs, Notebooks, Microsoft Software and Apple Mac equipment. These Agreements have been negotiated with suppliers to offer a competitive price with maintenance and support.

Requests for new Equipment

Any requests for new IT equipment have to come through the Service Desk. The management of such purchases is essential to ensure that the University not only achieves value for money on IT equipment but that all IT equipment is compatible with our IT infrastructure and that there is a need for the equipment in relation to meeting the Universities strategic aims.

Funds for Purpose

The only occasion whereby IT equipment is not purchased through the centralised IT budget is FFP (Funds for Purpose). This is where there is specific project money that is allocated for IT equipment.

Although not paying for the IT equipment, the orders still need to go through the IT Service Desk so that compatibility and value for money is still achieved.

The procedure for purchasing IT equipment via FFP is as follows:

  1. IT Service Desk call logged with details of the equipment required including supplier details and costs. Also included are the cost codes and project codes to be used for purchase and confirmation given that there are available funds in the project budget.
  2. Service Desk confirms purchase meets the specifications required and completes/updates requisition form and returns to user
  3. User contacts departmental Finance inputter and details are inputted onto the Finance system
  4. Budget Holder approves order via Portal and the PO is automatically sent to inputter
  5. User obtains the PO from the departmental inputter and sends to the Service Desk for the order to be placed

Please note that FFP purchases are not part of the Universities 5 year rolling replacement program.

Personal IT Hardware & Software Purchasing

If you would like to purchase computer hardware or software for your own personal use, you can use the following methods. The benefits are that you will receive the same discounts as the University.


1) For Windows based PCs:

Tel: 01785 786 888 email:

2) For Apple products, follow the link below. When prompted for region, select Wales, then select University of Wales Trinity Saint David.

Please note that purchasing from Apple can only be done from either Staff or Student workstations or via devices connected to the wireless CampusNet network.

Microsoft Office for Free

With Microsoft's new Advantage scheme, we're now able to provide Microsoft Office 365 Pro Plus to all Staff for no charge. Visit Microsoft Office 365 for more information.

What's included with Office 365 ProPlus subscription license?

  • PC and Laptops running Windows: Word, Excel, PowerPoint, OneNote, Access, Publisher, Outlook, Lync & InfoPath (Office 2013 & 2016 base applications)
  • Apple Mac: Word, Excel, PowerPoint and Outlook (Office 2011 & 2016 for Mac base applications)
  • Apple iPhone/iPad/iPod Touch: Word, Excel, PowerPoint, OneNote, Lync
  • Andriod: Office Mobile (Word, Excel & PowerPoint), OneNote, Outlook Web Access, Lync
  • Windows Phone 8: Word, Excel, PowerPoint, OneNote

Microsoft Software

As part of our licensing agreements with software vendors, Staff are licensed to obtain copies of some software for use at home either for free or for a small charge. The University currently has an online store where staff can register (using their email address) and securely download the relevant software required.

Visit our On The Hub store to access these great deals.

The following list shows some of the products available but is not exhaustive. Please follow the link at the bottom of the email for a full selection.

Microsoft Products:

  • Windows 7 Professional
  • Windows 7 Ultimate
  • Windows 8 Professional
  • Windows 8.1 Professional
  • Windows 10 Education
  • Office 2013, 2016 & 2019 for Windows
  • Office 2011 & 2016 for Mac

Download cost is £7.15 (excl. vat) each, payable to Microsoft to enable use at home. This is considerably cheaper than purchasing the software from normal retail outlets. (A hard copy “backup disc” may also be ordered for an additional £8.95.)