Authors funded by other sources

Wellcome Trust funded authors

Current Policy

• If the research underpinning your publication is funded by the Wellcome Trust, you will need to make your paper available open access within six months of the journal publisher’s official date of final publication.
• The WT requires electronic copies of any research papers that have been accepted for publication in a peer-reviewed journal, and are supported in whole or in part by Wellcome Trust funding, to be made available through PubMed Central (PMC) and Europe PubMed Central (Europe PMC) within the timescales outlined above.
• The WT encourages – and where it pays an open access fee, requires - authors and publishers to licence research papers using the Creative Commons Attribution licence (CC-BY) so they may be freely copied and re-used (for example, for text- and data-mining purposes or creating a translation), provided that such uses are fully attributed.

What you need to do

• Wellcome Trust funded researchers should contact the Open Access team upon award to discuss publication options and grant conditions.
• If your preferred journal publisher will not allow you self-archive within the embargo allowed by the WT, you will have to comply in most cases by choosing another compliant publisher.  It is very unlikely that the university will be in a position to comply via the Gold route and pay an APC as it is not in receipt of a Block Grant for this purpose. Appeals can be made through the central research committee.
• The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.

British Academy Funded Authors

‌As of June 2013, the British Academy does not have any requirements that award holders publish in Open Access format.  Our recommendation is to stay updated via British Academy's Open Access Policy page

What you need to do

• You must deposit a copy of accepted manuscript in the UWTSD repository, subject to publisher permissions.  Any embargo period can be set at the point of deposit.  
• The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements.

Authors funded by the European Union

The European Commission has been developing policy and measures on open access since 2006.

• The Commission requires Open Access for peer-reviewed journal articles funded by ERC, FP7 and Horizon 2020:
• A copy of the article must always be deposited in a repository, even if the gold route (or hybrid payment) has been chosen.
• Articles must be OA within 6 months of publication (Science & Medicine) or 12 months (Humanities & Social Science)
• Paid open access charges are eligible for reimbursement if accrued during the duration of the project; plan OA from the proposal stage and write in any APCs  under the dissemination budget.
• Read the H2020 OpenAIRE OA factsheets

What you need to do

• Plan ahead. Make sure your article can be made openly available through a repository, either through the ‘green’ (self-archiving) or ‘gold’ (immediate OA) route.
• Check if your proposed journal meets this requirement by viewing its open access options on SHERPA/RoMEO.
• Where your chosen publisher will not allow you to self-archive within the embargo allowed by EC, you will have to comply via the Gold route.  APCs are an eligible cost for reimbursement.   Include costs in your budget under dissemination.
• Please deposit a copy of the article in UWTSD’s institutional repository. The version to deposit is either the ‘accepted manuscript’ (final peer-reviewed version), to be made OA after an embargo period (the ‘green’ route), OR the published version, if an OA fee has been paid (the ‘gold’ route).

Leverhulme Trust funded authors

• The Leverhulme Trust does not currently (Oct 2015) require its grantees to make their publications open access.
• Grant applications CAN however include APC costs, find out more at ‘Does the Trust fund the cost of open access publishing?’
• OA charges should only be incurred during the period of a Leverhulme award, rather than being built into a budget but with anticipated expenditure after the research and award has concluded.

What you need to do

• You must  deposit a copy of accepted manuscript in the UWTSD repository, subject to publisher permissions.  Any embargo period can be set at the point of deposit.  
• The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements.

National Institute of Health Research funded authors

• ‌NIHR policy applies to peer-reviewed research articles (including review articles not commissioned by publishers, final reports or executive summaries) funded in whole or in part by NIHR, submitted for publication since 1st April 2014.
• Final manuscript should be deposited with Europe PubMed Central upon acceptance for publication, to be made freely available as soon as possible and within six months of the date of final publication
• From the commencement of this policy the cost of APCs and other appropriate publication charges will be supported either through the original NIHR award, or where applicable the NIHR Open Access Fund. Researchers will need to contact the awarding NIHR Programme Coordinating Centre to review the correct approach.
• This does not apply to any recipient of NIHR funding prior to 1st April 2014, which remain under the requirements of their original contract.
• The NIHR is establishing a fund to support the costs of Open Access publishing for NIHR funded research. Initially this will be for applicable Article Processing Charges (APCs). NIHR expects researchers to make the most cost effective use of funding.
• Full details are on the NIHR’s Open Access Policy pages

What you need to do

• Have a plan for where you want to publish, and bearing in mind NIHR preference for immediate OA, include any APC costs in your grant application.
• Deposit author accepted manuscript in EuropePMC within 6 months.
• You must deposit a copy of accepted manuscript in the UWTSD repository, subject to publisher permissions.  Any embargo period can be set at the point of deposit.
• The SHERPA/RoMEO website provides details of publishers’ embargoes and deposit requirements. SHERPA/JULIET gives details of funders’ requirements.