Research data must be created, maintained and shared in accordance with contractual, legislative, regulatory, ethical and other relevant requirements. Researchers are expected to maintain awareness of current requirements and obligations set by the University, and where applicable, those of the research sponsor, research partners, the supplier of externally sourced data and any other relevant bodies, and adopt practices that are appropriate and conform to best practice within the subject domain. These should include the application of appropriate measures to protect research participants throughout the research lifecycle and a range of contractual, legislative, regulatory and ethical requirements at local, national, and international level. In general these practices must ensure that research data and records are:

  • Accurate, complete, authentic and reliable;
  • Identifiable, retrievable, and accessible;
  • Retained in a safe and secure manner
  • Retained in a manner that is compliant with legal obligations and, where applicable, the requirements of funding bodies and project-specific protocols approved by the University’s Research Ethics Committee;
  • Available to others in line with appropriate ethical, data sharing and open access principles;
  • Commensurate with the legitimate interests and protection of human participants of research data.

All Staff and Student Research

In order to meet these expectations, the University has established an extensive resource bank which researchers should consult, and against which guidance applications for ethical approval will be screened.  The resources are available at the following web address: Additional support is available from Research, Innovation and Enterprise Services.

Funded Research

All applications for ethical approval for funded research must comply with the Research Data Management Policy. The Policy defines the responsibilities at individual and institutional level which should guide the work of those involved in funded research data collection, curation, storage and maintenance to ensure that research data produced by staff and students will be managed to the highest standards throughout the research data lifecycle.  All new research proposals for funded research must include research data management plans that explicitly address data capture, management, integrity, confidentiality, retention, sharing and publication. Research data management plans will, where appropriate, use research funder templates or the Digital Curation Centre’s DMPonline tool ( to ensure that research data are available for access and re-use where appropriate and under the requisite safeguards. Research data management plans must be signed-off by Research, Innovation and Enterprise Services before a grant-funding application is made. 

Intellectual Property 

It is important that researchers consider whether Intellectual Property may generated by their project and that they are aware of the University policy on Intellectual Property Rights.

Provisions for the management of Intellectual Property (IP) are set out in the University’s Intellectual Property Policy for Staff and Intellectual Property Policy for Students. Those seeking ethical approval for research are encouraged to contact Research, Innovation and Enterprise Services (RIES) to discuss the management of IP where IP will be generated through the research. This is particularly important where the proposed research is undertaken with collaborative partners, is funded, or has commercial potential. In other instances, issues of confidentiality may arise, in which case RIES will coordinate appropriate Non-Disclosure or Confidentiality Agreements.